Membership
Membership in the Association is open to all residents, homeowners, and subletters of the community who support the purpose of the Association.
Membership rights and privileges includes the rights to:
– Vote in any election
– Attend and participate in any community events
– Contribute to any community-related meeting, in a respectful and considerate manner
Governance
The Board consists of elected officers, including a President, Vice President, Secretary, and Treasurer.
The duties of the Board includes but are not limited to:
– Overseeing the affairs and activities of the Association
– Planning and organising community events and programs.
– Managing the finances and resources of the Association
– Representing the interests of the community to external parties, such as the City of Toronto
– Not being influenced by self-interest
– Acting with honesty, integrity, and good intentions for the community
– Treating all information as confidential until the Board decides to publicise
– Declaring any personal conflicts, which will be addressed as decided by the Board
Officers
The President supervises the general management and operation of the Association.
The Vice President assists the President in various tasks or projects as requested on an ad hoc basis. In addition, the Vice President assists in community member engagement.
The Secretary, or his/her designate, takes the minutes of meetings and distributes them to all Board members, prepares correspondence when requested, and maintains records of the Association in paper and/or digital format. The Secretary develops and maintains procedures as required to ensure integrity and retrievability of records. The Secretary retains the official records of the Association, including minutes of the Board, Annual and Special Meetings.
The Treasurer collects and deposits all monies in the bank account maintained by the Association and disburse funds of the Association as instructed by the Board. All transactions are recorded with supporting receipts or vouchers. The Treasurer reports to the Board whenever required, but at least quarterly, about the financial position of the Association, including an account of all the Treasurer’s transactions. Each expenditure by the Treasurer of over $100.00 must be approved in advance by the Board. The Treasurer prepares financial statements for acceptance at the Annual Meeting.
Elections
Elections for the Board are held annually during the January meeting of the Association.
Nominations for Board positions are accepted from the floor during the January meeting or submitted in writing to the Secretary before the meeting.
Nominations can be self-made or by another member.
Voting is conducted by raising hands, and candidates receiving the highest number of votes for each position will be declared elected.
Meetings
Regular meetings of the Association are held quarterly at a time and place determined by the Board.
Special meetings may be called by the President or if there is a community request. The date and time of any special meeting will be shared at least 15 days before the meeting.
Every question will be decided via a majority vote. If it is a tie vote, the question will be asked again. If the tie vote is not resolved the question will be in defeat.